Hello! This is a simple crash course on how to forward your current (old or existing) email address to the new “_____@rpmmanaged.com” addresses. This will ensure that you don’t miss any emails during the transition, the migration will be seamless.
Everyone uses different email clients or services at the moment so I will cover a few various providers I have noticed people using. If I don’t cover your exact ISP or email provider in these instructions and you feel like you need further help, please feel free to contact me at “c.steven.reese@gmail.com” and I’ll help you out.
If you are a Windows Live / Hotmail user please take extra care to read and comprehend the warning included in the Hotmail section.
Since I myself use Gmail I have created a few pictures to help visualize this process. While these screenshots won’t be exactly the same for every email provider, they should show you the basics on forwarding your email.
The step-by-step pictures are in the Gmail section.
I recommend that you complete the steps to forwarding your email in the web-based mail clients (like gmail.com), not in Outlook or similar desktop programs.
gmail
1. Click the Settings gear in your Gmail’s top right corner.
2. Select Settings from the menu that comes up.
3. Go to the “Forwarding and POP/IMAP” tab.
4. Click “Add a forwarding address.”
5. Enter the address to which you want to forward future Gmail emails under “Please enter a new forwarding email address:”. Then click “Next” once prompted.
*note* This will be where you put in your shiny new “_______@RPMmanaged.com” address.
6a. Click “OK” and head over to your new email inbox.
6b. Open an email from “Gmail Team ” with the subject “Gmail Forwarding Confirmation” at the address to which you are forwarding.
7a. Highlight and copy the 8 or 9 digit code under Confirmation code:.
*note* There is also a link in the verification email that you can click rather than copy and pasting manually.
7b. Switch back to Gmail in your browser.
7c. Paste the 8-part confirmation code under confirmation code.
7d. Click Verify.
8a. Make sure “Forward a copy of incoming mail to __ and __” is selected under “Forwarding:”.
8b. Choose how Gmail should handle forwarded messages. I ercommend selecting…
“archive Gmail’s copy” to make Gmail mark forwarded messages as read and remove them from the Inbox, but keep them in the archive for later search and retrieval.
This setting makes it easy to retain full functionality of your Gmail inbox should you need it in the future.
8c. Click Save Changes.
That’s it! You’re all done!
At this point I like to send a test email to my old address and make sure it shows up in my new “@RPMmanaged.com” inbox to verify everything is working properly.
If this worked, congrats! You can now check email at your new address and rest assured that all messages are being delivered, you won’t miss a beat!
hotmail
- Open your Windows Live / Hotmail mailbox
- Select Options | More options… from the toolbar in Windows Live Hotmail.
- Click Email forwarding under Managing your account.
- Make sure Forward your mail to another email account is selected.
- Type the new “______@RPMmanaged.com” email address into “which address do you want Windows Live Hotmail to forward incoming mail” in the text field below “Where do you want your messages to be sent?.”
- Optionally, make sure Keep a copy of forwarded messages in your Hotmail inbox. is checked; otherwise, no record will be kept in Windows Live Hotmail of forwarded emails.
- Click Save.
- Go to your new “______@RPMmanaged.com” inbox and then open the “Verify your e-mail address” email you received.
- Follow the verification link.
- Type the characters from the CAPTCHA image under Characters: in your hotmail inbox.
- Click Continue.
WARNING!!!!
After 270 days Windows Live Hotmail will turn off your account due to inactivity. After 365 days they will delete the account if it remains inactive.
Make sure you log in to your Windows Live Hotmail account on the Hotmail website at least every 270 days (every 8.5 months or so) to avoid it being marked as inactive and eventually deleted. This is a nuisance to say the least.
According to documentation on the Hotmail website they will alert you via email if they have flagged your account for expiration, so you can probably wait until that email arrives to go through this process. However…
To be safe I would set an event on my personal calendar to remind me to log into the Hotmail web client once every 6 months.
That’s it! You’re all done!
At this point I like to send a test email to my old address and make sure it shows up in my new “______@RPMmanaged.com” inbox to verify everything is working properly.
If this worked, congrats! You can now check email at your new address and rest assured that all messages are being delivered, you won’t miss a beat!
yahoo
- Open your Yahoo mail
- Click on Gear icon and choose Settings option
- Select Account tab and click on edit button of default yahoo account.
- After clicking on this a window pop-up here, now check the “forward Yahoo mail to another Email address”
- Put the new “____@RPMmanaged.com” here. This is where you want to forward all yahoo mail. Select the “forward only” option from the drop-down menu of below tab.
- Click on save button.
- After that Yahoo account asked to you for verify your new address.
In your new inbox find the verification email and follow enclosed instructions. When you verify this then you will get all of your Yahoo mail in your new “______@RPMmanaged.com” address.
That’s it! You’re all done!
At this point I like to send a test email to my old address and make sure it shows up in my new “@RPMmanaged.com” inbox to verify everything is working properly.
If this worked, congrats! You can now check email at your new address and rest assured that all messages are being delivered, you won’t miss a beat!
Earthlink
Web Mail allows you to forward all incoming email to another email address.
To start forwarding your email:
- Click the Preferences link above the blue “Web Mail” bar at the top of the “Web Mail” screen.
- From the “General tab” of the Preferences page, click “Email Forwarding.”
- Fill in the new “______@RPMmanaged.com” email address you want to forward your email to.
- Check the “Enable Email Forwarding” box to the right of the address you want to forward to. If you don’t check the box, then your email will not be forwarded.
- Click the Save button.
That’s it! You’re all done!
At this point I like to send a test email to my old address and make sure it shows up in my new “______@RPMmanaged.com” inbox to verify everything is working properly.
If this worked, congrats! You can now check email at your new address and rest assured that all messages are being delivered, you won’t miss a beat!